Make Your Event App Truly Helpful for Participants

Your event app is more than just a schedule and speaker list. Used well, it can become the go-to guide that makes the whole experience smoother, safer, and more enjoyable for every participant. Here’s how to think beyond the basics:

1. Cover the essentials Attendees want to feel prepared. Include practical information such as:

• Venue details (maps, room names, security info, accessibility support)

• Wi-Fi instructions

• Transportation options (public transport, shuttles, parking)

2. Support travelers If participants are coming from abroad, the event app can be their best travel companion. Add:

• Visa information and entry requirements

• Currency tips and common payment methods

• Electrical outlet types and voltage

• How to get around locally (metro, taxis, ride-shares, bikes)

3. Sprinkle in local flavor Make the experience memorable by sharing fun extras:

• Short phrases in the local language

• Must-see spots if they stay an extra day

• Cultural tips and do’s and don’ts

• Quirky facts about the destination that spark conversation

4. Personalize with Groups Not everyone needs the same information. Locals might care about parking, while international guests need travel advice. With Ventla’s Group logic, you can target the right content to the right people.

5. Think like a participant Step into their shoes: What would make you feel confident, comfortable, and curious? By helping people pack, plan, and prepare, you’re already improving their overall event experience before it even begins.