Manage Your Internal Event Team with Ventla

Running an event is never just about what happens on stage. Behind the scenes, your event team is working hard to make sure everything comes together — from the first load-in and registration setup to managing activities throughout the day, and finally wrapping and offboarding once the event is over. Ventla can be just as useful for managing your internal team as it is for engaging participants.

Create a Dedicated Event Team Group

By setting up a specific group in Ventla for your internal team, you can keep all operational information in one place. Program items, schedules, and instructions can be made visible only to team members, giving them clarity without cluttering the main participant agenda.

Examples of program items for your internal team:

• Load and rig schedule

• Registration desk shifts

• Volunteer briefings

• Setup and teardown timelines

Share Information and Documents

The event team group can also be used as a central hub for sharing important lists and documents. Whether it’s registration lists, contact details, or supplier checklists, you can upload files under Information and make them accessible only to the team. This keeps sensitive material secure and avoids spreading files across multiple email threads.

Direct Communication

Keeping the team updated during the event is just as important as planning ahead. With Ventla you can:

• Send push notifications directly to the team group, ensuring urgent updates reach them instantly.

• Soon, you will also be able to use chat limited to the team group, making coordination easier in real time without mixing conversations with participants.

Benefits of Using Ventla for Team Management

• Everyone has access to the latest version of schedules and documents.

• Sensitive or internal information is restricted to your team only.

• Communication stays clear and targeted with push notifications and group-specific tools.

• Planning and execution become smoother, as everything is managed in the same platform used for the event itself.

By using Ventla not only for your participants but also for your internal team, you reduce complexity and keep all parts of the event aligned. From the very first preparations to the final wrap and offboarding, your team stays informed, connected, and ready to deliver.