Zapier

Enabling Zapier integration in Ventla

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Your app needs to be enabled for the Zapier integration. This can be done by reaching out to [email protected]

Configuration

Once the app has Zapier integration enabled, you can turn Zapier integration on or off per event.

This is done under “Settings” -> “Features & Integrations”.

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When enabling Zapier functionality for an event you will be presented with an API key, this API key is the same for all events.

The API key is used for authenticating your Zapier Zap with Ventla. Copy this and use it while setting up your Zap.

Setting up a Zapier Zap for Ventla

  1. Start by creating a new Zap on your Zapier.com subscription.

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  1. Click on select “Trigger” and search for “Ventla”. Click to select.

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  1. Select trigger event to subscribe to

In the right hand side of Zapier, select the appropriate trigger for event to subscribe to

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  1. On the “Account” tab click connect to enter your API key (obtain from Ventla Admin)

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  1. Click continue

  2. Optionally test the trigger to review the triggers data fields

  3. Configure the Zapier “Action” by clicking on “Action”

    1. This is defining where Zapier will send the data from Ventla

  4. In this example we will select Hubspot

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  1. Continue by setting up the details of the action, here we will create a new contact in Hubspot based on the accepted invitees information.

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  1. Configure the account

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  1. Map the Ventla output data to the Hubspot input data

Here is an example on how we map the First name and Last name obtained from Ventla to the new contact record in Hubspot.

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  1. When done with the action configuration move ahead to test it.

  2. When done with testing you can now publish your Zap. Once the Zap is published it will automatically run the configured action every time the Ventla trigger condition is applied.

Your final Zap shall look something like this:

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Current trigger support and data-formats

Accepted invitation to event

Triggers in Ventla Invite when an invitee registers for an event, or when an administrator manually sets and invitee to “Accepted” status.

Data format

First name

Name of invitee

Last name

Name of invitee

Company

Company name for the invitee

Phone

Phone number to the invitee

Job title

Job title of invitee

Email

Email address of invitee

Event name

The name of the event the invitee accepted an invitation for

Have questions? Contact [email protected]

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