Event Information
Last updated
Last updated
Your next great event experience starts with Ventla
Basic Information
Event Icon (1024 px by 1024px in PNG format)
Name (maximum 120 characters)
Department (optional)
A welcome text to greet your participants
Please provide a start and end date for your event. If you have an "evergreen" style event, please contact your Ventla representative to learn how to manage this feature.
When setting your event time zone, make sure to select the time zone of the event venue or the standard time zone for your virtual event. Choosing the wrong time zone could effect the start times of specific program items on your agenda as well as scheduled notifications.
Scrolling down the page, decide on your event visibility. There are three options:
Public - The event is available to anyone accessing the platform on the "Select an event" page. This means that anyone with access to your app will see this event appear on their list.
Code - Participants are required to enter the code on the "Select an event" page before authorized access. This code can be included within your access link - see below for further information.
Require tickets - You, the administrator, decide which registered email addresses should be given authorized access. This is done by assigning your participants a ticket in the Participants section of the event.
To simplify the event entry process for your attendees, you can create a direct access link.
To do so, select the Code option for Visibility. You can choose to create your own code or use our built-in code generator. Check the box to "include code in the link" and simply copy the link to share with your attendees.
For further ease of access, follow the above steps and select the QR code next to your link. A QR code will be generated for you which, once scanned, will direct your attendees straight into the event.
If the link and QR code are accessed on a mobile device, the attendee will first be taken to the AppStore or Google Play to download your app. After registering, they will be redirected straight into the event.
If the link is clicked on desktop, the event will automatically open up in the virtual venue.
You may select the format of this event to determine if it is in-person, virtual, hybrid, or unspecified. Enter an address for your event and choose whether you would like to display the location in a map for attendees.
Upload clickable advertisement banners. The banners will rotate on the Program, Information, and Dialogue sections of the event on both the mobile platform and virtual venue based on an algorithm to distribute them for equal visibilty.
Note the sizing requirements for correct rendering on all devices: The aspect ratio of your banner image should be 4:1 (width:height) and should not exceed 2 MB in size. Minimum dimensions should be 640px by 160px.
