Event Check-in

The Ventla self check-in feature makes it simple to keep track of who did or did not attend the event. Attendees can scan a QR-code from within the event in the iOS and Android mobile application.

Once scanned, an icon will appear in the Participants list within the Admin panel, marking the check-in time and date. This information is then available when exporting the list of all your event attendees.

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Attendees will also see at the top of the event menu that they have checked-in successfully.

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Prerequisites

In order to use the self check-in feature, the Ventla Team will need to enable it on the application license.

Get Started

Once added to the overall application license by Ventla, you need to enable the check-in feature for your specific events.

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1. In the Admin panel, navigate to the event you would like to enable self check-in on

2. Open the Settings section on the left side menu

3. Select the Features & Integrations tab at the top

4. Scroll down to Self Check-in

5. Check the box and Save

6. Once enabled, click the QR-code icon to the right and select to download the QR-code.

You can now paste the code in a document and post it at the registration table or entrance of your event. You may also choose to show the code on a screen, tablet, or laptop.

Post your QR code to a PowerPoint presentation for those attending remotely, so that they may also check themselves in once the screen is shared.

Manual Admin Check-in

If someone is not going to use the app, or is experiencing issues, you as an administrator can:

1. In the Ventla Admin, navigate to your event's Participant section

2. Select the participant's profile

3. Click the blue Edit button in the top right corner

4. Select the checkbox to check-in.

5. Click Save.